3. SAP-Checkpoints-ProjectPreparation

3. SAP-Checkpoints-ProjectPreparation

S.No.	Checkpoint(Checkpoints-ProjectPreparation)	Remarks	Rating
1	Is there a Reviewed and approved project initiation document ( Contract / MCA / PO) existing?
2	Have the deliverables, scope & acceptance criteria defined clearly & agreed by the customer?
3	Have the responsibilities of customer defined & agreed with the customer?
4	Has the contract review done by SM/ LOB Head / SBU Head with Commercials & Marketing?
5	Did a handover take place from marketing to delivery and all necessary documents available?
6	Is there a PQM identified for the project?
7	Has the project initiation communicated to PM, PQM & the support teams( Marketing, Commercial, P& Q, HR, Sys admin,Livelink, Basis, ABAP, Remedy as applicable / all stakeholders)?
8	Has the project created in Livelink ( Can be ensured during project initiation communication)?
9	Has the contract reviewed & clarifications taken from SM/ LOB Head / SBU Head, Commercials, Customer & Account Manager?
10	Is the PM / PQM trained on QMS? If not training requirement given?
11	Has the Project Repository checked for similar project documents?
12	Have the SM/ LOB Head, PM, PQM registered in the QMS Portal with the respective roles?
13	Have all the team Members registered in the QMS Portal?
14	Is the Risk Escalation Level available from proposal team?
15	Has the scope, customer objective, customer responsibilities, project standards etc. discussed with the customer and agreed?
16	Has the Project Charter prepared with the right template and complete as applicable?
17	Is project Charter reviewed & approved (Review Records should be available) by SM/ LOB Head as applicable?
18	Has the Project Charter forwarded to customer for approval as applicable?
19	Are responsibilities of the Customer clearly defined and agreed with customer?
20	Is there a clearly defined SLA / monitoring mechanism agreed with the customer ?
21	Has the project registered in the QMS Portal with all relevant information & status as "Ramp Up"?
22	Has the project standards finalized?
23	Is Project Quality Plan developed with project process, tailoring and necessary goals (metrics) defined using right template and all sections completely defined?
24	Are reviews identified as an SQA activity for each work product?
25	Deviations if any is agreed with TC?
26	Has the estimation done based on the inputs from contract as well as the scope identified during Project Charter preparation?
27	Is Project Plan developed using right template and all sections completely defined?
28	Does project plan scopes for Stakeholders?
29	Does project plan scopes Responsibilities for TC and PQM
30	Does project plan scopes Responsibilities for Commercial and Sales / Account Management as applicable?
31	Does project plan scope identifies the Critical Dependencies / Success Factors (e.g. critical facility, test groups etc) ?
32	Does project plan scopes Identification of standard tools to be used in the project, even if customer doesn’t specify the tool?
33	Does project plan scopes Identification of reused components for the project?
34	Does project plan scopes Evaluation of needed granularity for tracking (effort, schedule, cost and quality) to meet customer requirements?
35	Does project plan use standard method of estimation e.g. Delphi ?
36	Is “Lesson Learnt” identified as an "end deliverable of project" ?
37	Has the latest QMS documents to be used in the projects identified & documented?
38	Is the Risk Management being done in the project?
39	Has the Risk Escalation Level revisited & updated for the delivery phase?
40	Whether the sources of risks are categorized, impact of the risk is estimated & prioratized? (Impact on Cost, Quality, Schedule etc). Risk should not be generic
41	Has the project organization been established on the basis of the project structure and are the organizational plans (internal/external (for customers and partners)) complete and represented in a clear format?
42	Have the distribution lists been determined and documented to ensure the flow of information?
43	Is a risk mitigation/contingency plan prepared for identified risks?
44	Is there a mechanism to share risk status with affected parties.
45	Is Mechanism of status review (e.g. Project Report, MIS etc) items with higher management in place ?
46	Are the project goals based on SBU/Organization goals? Whether reasons documented if deviating from the SBU/Org goals.
47	Are project team members aware of the deviated process and process is well understood.
48	Does the PES / PSR include the monitoring of all life cycle activities planned in the Project?
49	Are the skills & knowledge needed for each team member (functional and technical) identified at the project level?
50	Is the training schedule(name of the participant, when the training is needed etc…) available?
51	Does the training schedule cover mode of training (self-study, on-job training, classroom training etc.)
52	Are training delivered as planned?
53	Is mentoring done as identified in the Training Plan?
54	Are the re-planning criteria set?
55	Is there any Internal escalation mechanism established? (Should include issue resolution and management among affected parties etc)
56	Is Service Planning in terms of Manpower (identification of delivery/operation manager) done?
57	Does an Escalation mechanism exist with Customer and /or Subcontracting agency? Is that documented and approved?
58	Is Service Planning in terms of Resources - Hardware / software done?
59	Does project scopes Handling of customer supplied products
60	Is the Draft Project Plan forwarded to PQM, TC & SM/ LOB Head for Review?
61	Is Configuration Management Plan sections is completely defined, reviewed and approved?
62	Is there a plan defined for the Configuration Audit?
63	Is project monitored and tracked regularly as per plan with the team? Verify Closure of previous Audit findings
64	Are responsibilities for Change Management defined and members identified?
65	Are the Project baselines identified?
66	Is there a backup procedure for work products?
67	Is release management defined?
68	Has a change order strategy determined?
69	Has the change order procedure agreed upon with the business partners (principal, suppliers etc.), documented and implemented?
70	Has a claims strategy determined, and is the procedure for this documented?
71	Has the start PES presentation prepared?
72	Has the invitation for start PES forwarded to all support teams?
73	Has the start PES Meeting conducted as scheduled?
74	Has the clarifications taken from all stakeholders?
75	Has Project plan commitments discussed and agreed with Mandatory participants of the Start PES meeting?
76	Has Project plan commitments discussed and agreed with Project Team?
77	Has the PES decision sheet forwarded to all attended the meeting/ invited?
78	Has the Project Plan updated based on the feedback in the meeting?
79	Has the Project briefing (Project Overview & Process Overview) done to all team members?
80	Has the Project Charter approved by the client as applicable?
81	Has the re-scheduling of Project Preparation phase done in case of anticipated delay in Project Charter approval (Next Phase can be started parallelly)?
82	Has the project plan walkthrough scheduled & communicated to reviewers?
83	Has the walkthrough of Project Plan done?
84	Has the final Review observations documented?
85	Has the open points verified by PQM for closure?
86	Is there a documented approval available for Project Plan?
87	Has the Project Plan released (after uploading in Livelink, communicate through livelink notification or through e-mail)?
88	Has the Project Kick off meeting done with the customer?
89	Has the Kick off meeting minutes forwarded to all attended the meeting?
90	Has all the activities scheduled in the project preparation phase completed?
91	Has the Project Status in QMS portal set to "Live"?
92	Has the approved documents uploaded in Livelink?
93	Has the configuration audit conducted as planned?